Scattered data
Portfolio managers juggle four to six separate tools and re-enter the same information more than once.
Built for Saudi rental real estate
From listing to collection: the full property lifecycle on one platform
Aqaar is a Saudi cloud platform that unifies unit listing and marketing, leads and viewings, e-contracts, rent collection with automatic bank reconciliation, and live occupancy, yield and arrears dashboards — all on a single data record.
30-day free trialData migrated within 48 hoursHosted in Saudi Arabia
- accounts on the platform since launch
- 1,000+accounts on the platform since launch
- subscribing owners, offices and developers
- 200+subscribing owners, offices and developers
- to import your existing units and contracts
- 48 hrsto import your existing units and contracts
- to your first collected, auto-reconciled payment
- 14 daysto your first collected, auto-reconciled payment
Built around the Saudi real-estate ecosystem
- FAL licence
- Ejar contract documentation
- E-invoicing
- Licensed payment providers
- Bank connectivity
- Personal data protection
The challenge
Property operations are scattered across tools that don't know what a unit or a lease is
Spreadsheets for units, scattered chats with clients, accounting software, a documentation portal and bank accounts for collection. Every hand-off between tools is a chance for errors and delays.
Leaking collections
Without bank reconciliation, late or untracked payments stay hidden until month-end.
Time lost to follow-ups
Hours every week go to manual reconciliation, chasing renewals and coordinating viewings instead of leasing.
Longer vacancies
Without a structured path from enquiry to viewing to contract, units stay empty for longer.
Every 1% of arrears on a portfolio with SAR 3.6M in annual rent leaves SAR 36,000 hanging — and each vacant day on a unit renting at SAR 36,000 a year costs about SAR 100.
The platform
One record linking the listing, the client, the contract and the payment
Five integrated modules plus a permissions and automation layer, all on a single database — nothing is entered twice, and nothing gets lost between tools.
- Listing
- Lead
- Viewing
- Contract
- Payment
- Dashboard
Listing & targeted marketing
List units with their specs and terms, and market them to the right prospects from one place.
- A complete profile for every unit
- Targeted publishing to property seekers
- Every enquiry linked to its unit automatically
Leads & viewings
A real-estate pipeline that follows every opportunity from first enquiry to signed contract.
- Clear stages for every opportunity
- Viewing scheduling and reminders
- Full communication history per client
Electronic contracts
Generate the contract straight from unit and tenant data, and schedule its payments in the same step.
- Ready-made contract templates
- Automatic payment schedules
- Alerts ahead of renewal dates
Collection & bank reconciliation
Scheduled digital collection through a licensed payment provider, automatically reconciled with your bank account.
- Automated payment reminders
- Automatic bank reconciliation
- Arrears surface the day they happen
Live dashboards
Occupancy, yield and arrears by city, portfolio and unit, updated in real time.
- From portfolio down to unit
- Occupancy and yield indicators
- Arrears and renewals tracking
Permissions for every party
A cloud platform with separate permissions for owners, brokers and tenants, with automation running in the background.
- Separate roles and permissions
- Automated reminders, renewals and reconciliation
- Hosted in Saudi Arabia
How it works
From sign-up to your first reconciled payment in 14 days
Our onboarding team is with you at every step — onboarding and data migration are included in your subscription.
-
Minutes
Open your account
A 30-day trial account with your commercial registration and FAL licence.
-
48 hours
We migrate your data
Our team imports your existing units and contracts for you.
-
Week one
Switch on collection
Connect the licensed payment provider and your bank account for automatic reconciliation.
-
Within 14 days
See the value
Your first collected, auto-reconciled payment and your first live occupancy and arrears dashboard.
-
After 30 days
Subscribe and grow
Choose a plan by number of units and upgrade as your portfolio grows.
Who it's for
Built for people who run rental property every day
Whether you manage units for multiple owners, own your own portfolio, or market new inventory.
Property managers & licensed brokerages
Collect and reconcile on behalf of each owner separately, and give every owner a clear, regular view of their portfolio.
50 – 1,000 unitsPortfolio owners
Replace spreadsheets and manual follow-up with one dashboard for occupancy, yield and arrears.
20 – 300 unitsReal-estate developers
Market your inventory and manage leads and contracts at scale, from listing to collection.
Projects & residential communities
And for tenants
A clearer experience for your tenants — at no cost to them
Tenants pay nothing to the platform, yet get an organised experience that improves on-time payment and their satisfaction with you.
- A clear contract
- A digital payment channel
- A documented payment history
ROI calculator
How much could Aqaar add to your portfolio each year?
An illustrative example based on conservative assumptions — move the sliders to match your portfolio.
Estimated annual value
126,795SAR
That's about 1,268 SAR per unit per year
From lower arrears72,000 SAR
From shorter vacancies14,795 SAR
From team time saved40,000 SAR
An illustrative estimate, not a guarantee of actual results. Time savings assume the equivalent of half an administrative role (about SAR 40,000 a year) per 100 units.
Get a tailored estimate for your portfolio
Why Aqaar
The whole lifecycle, on a platform built for Saudi Arabia
It isn't one feature — it's end-to-end coverage, local fit and fast onboarding, together.
| Feature |  |
Spreadsheets & scattered tools | Property listing portals | Foreign systems |
|---|---|---|---|---|
| Listing to collection on one platform | ||||
| Digital collection & automatic bank reconciliation | Partial | |||
| Lead, viewing & contract management | Manual | |||
| Built for local frameworks: FAL, Ejar, e-invoicing, local payments | Partial | |||
| Arabic interface & in-Kingdom hosting | Partial | |||
| Onboarding & data migration within 48 hours |
Trust & compliance
We work within the regulatory frameworks — with clear boundaries
Aqaar is an operating platform, not a brokerage or a payments company. It's designed to make compliance easier, not add to it.
Real Estate General Authority
Designed for FAL-licensed brokers and property managers, and prepares contract data for documentation on the Ejar network.
Saudi Central Bank
Collection runs exclusively through a licensed payment service provider; we never hold or transfer anyone's funds.
Personal data protection
Your data is hosted in Saudi Arabia, with separate permissions for every user, in line with the Personal Data Protection Law.
E-invoicing Coming soon
Integration with ZATCA's Phase 2 e-invoicing requirements.
What we don't do
- We don't act as a broker
- We don't hold or transfer client funds
- We don't provide financing or valuations
- We don't provide maintenance or legal advice
Plans
Plans that grow with your units
A monthly or annual subscription based on the number of units you manage. Request the quote that fits your portfolio.
Basic
Up to 50
units
For owners and offices starting their digital journey.
Request a quoteGrowth
51 – 300
units
For property management companies and growing portfolios.
Request a quotePortfolio
301 – 1,500
units
For large portfolios across multiple buildings and cities.
Request a quoteEnterprise
1,500+
units · custom annual contract
For developers and large organisations with specific needs and integrations.
Talk to salesEvery plan includes
- All five platform modules
- A 30-day free trial
- Onboarding and data migration at no extra cost
- Collection via a licensed provider with clear transaction fees
- Annual subscription option
- Customer success team support
FAQ
Quick answers before you start
Does Aqaar hold rent money?
No. Collection runs through a payment service provider licensed by the Saudi Central Bank, which settles funds to your account, while Aqaar handles scheduling, reminders and reconciliation.
Does Aqaar act as a real-estate broker?
No. Aqaar is an operating platform that serves licensed brokers and property managers. It never competes with them for clients or takes brokerage commissions.
How long does onboarding take?
Your account opens in minutes, and our onboarding team imports your existing units and contracts within 48 hours. Onboarding is included in your subscription at no extra cost.
Do tenants pay anything to the platform?
No. The owner or property manager is the subscriber. Tenants benefit from a clear contract, a digital payment channel and a documented payment history at no cost.
Does the platform replace contract documentation on Ejar?
No. Contracts are documented on the Ejar network. Aqaar doesn't replace documentation — it prepares the contract data for it and tracks the payments and renewals that follow.
Where is my data hosted?
Data is hosted in Saudi Arabia, with separate permissions for every user, in line with the Personal Data Protection Law.
How are fees calculated?
A monthly or annual subscription based on your number of units, plus a fixed transaction fee on each payment collected through the platform. The licensed payment provider's fees are passed through as-is, with no mark-up.
Can I try it before subscribing?
Yes. You get a 30-day trial account, and our team helps you reach your first collected and reconciled payment within the first 14 days.
Get started
Try Aqaar free for 30 days
Tell us about your portfolio and our team will get in touch to set up your account and migrate your data.
- Onboarding and data migration within 48 hours
- Your first reconciled payment within 14 days
- No commitment until your trial ends
Request your free trial
Fill in the form and we'll get back to you shortly.